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Lucent

Job Description

Part-Time Assistant Facility Manager

PURPOSE OF THE JOB

  • Under the supervision of the Facility Manager, the Assistant Facility Manager is responsible for assisting in all areas defined as a part of the Facility Manager job description.
  • This is a management role that may supervise individuals, building staff, operations, and coordinate the various functions.
  • Primary responsibilities include ensuring client facilities, equipment, offices/rooms, and systems are maintained, cleaned, repaired, and serviced in accordance with client standards and requirements.

KNOWLEDGE AND EXPERIENCE

  • Bachelors degree; CFM and/or RPA candidate preferred
  • 3 years working in commercial or industrial real estate with facility management experience preferred
  • Working knowledge and experience in financial accounting in commercial real estate, financial reporting, and budgeting is necessary
  • Experience in maintenance, construction, engineering and all facets of property operation and building management is preferred
  • Ability to plan, organize and coordinate multiple projects and ability to read and understand construction specifications and blueprints is needed
  • Strong literacy in MS Word and Excel
  • Highly organized and skilled with time management
  • Excellent written and oral communication skills
  • Strong customer service skills

PRINCIPAL RESPONSIBILITIES

  • Supports the Facility Manager with day-to-day operations of the facility(s) or campus including janitorial, lifesafety,engineering and general maintenance and helps to ensure these are carried out in a manner consistent with C&W policies and ownership directives This includes assisting with the management of contracts and vendors
  • Supports the implementation and management of all maintenance programs relating to the interior and exterior conditions and appearance of the facilities
  • Under the direction of the Facility Manager, responds promptly to requests for building maintenance, repairs, cleaning needs, etc from building occupants and for the implementation of ongoing contract programs to address and resolve needs and problems
  • Helps compile information necessary to ensure all site-specific documentation and reports are completed accurately and on time, including (and as applicable): Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, IIPP Manual, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Yearend Performance Report, and other reports and documentation as required
  • Helps prepare budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(s) or complex as directed
  • Assists in providing information and reports necessary for the development of capital budgets for the facility This includes contributions towards a five-year plan of maintenance, facility improvement, and cost reduction initiatives
  • Helps collect, analyze and prepare reports of such statistical data as may be required to provide accurate and current assessment of facility management objectives
  • Expected to be thoroughly familiar with the management contract, vendor agreements, and other building/facility contracts and all requirements contained therein
  • Helps to monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims as required
  • Proactively inspects the facility, systems, rooms, common areas, etc and reports back any findings or issues to the Facility Manager

PHYSICAL CONDITIONS

While performing the duties of this job, the employee is regularly required to travel from floor to floor and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to sit or stand for prolonged periods of time; regularly use hands to operate office machinery including, but not limited to, telephones, computers, fax, and photocopy machines; regularly required to walk, talk, and hear.


Speciality Area: Facility Management
Division Corporate Occupier & Investor Services
Location: Lionville/Exton
Date posted: 27 Mar 2012
 
To apply, either send your resume to Missy.quinn@cushwake.com  or press submit resume button to apply online.
 
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